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CeMS certification procedure

If you are interested in the certification of your management system, follow the following steps:

  1. Fill in the Request for quotation
  2. Based on your request, we will prepare a price offer
  3. After accepting the price offer, we will prepare a draft of the Contract on auditng activities.
  4. Signing of the Contract on auditing activities by both parties for a period of 3 years - equal validity of the certification.
  5. During the duration of the Contract on auditing activities, we will perform 1 certification audit and 2 surveillance audits in your company.

The process of certification of management systems consists of the following phases:

  1. Preparation phase - means preparation for the initial audit, when the Head of the Certification Body appoints an audit team whose members are the lead auditor, auditor and technical expert. The audit team is responsible for conducting the audit.
  2. Certification audit - 1st stage - examination of the documentation of the certified company in order to verify compliance with the requirements of standards. The audit is carried out by examining the documentation provided. It is further examined whether the client understands the requirements of the standard in relation to the main activities of the client. A report is prepared from the first stage of the audit, which contains the findings of the audit, together with the identification of recommendations and deficiencies that must be eliminated by the second stage of the audit.
  3. Certification audit - 2nd stage - the audit is performed at the customer and in its individual operations. The second stage audit is carried out within 6 months of the first stage audit to ensure the relevance of the first stage outputs.

    Performing an audit consists of the following steps:
    • Preparation - the lead auditor prepares the audit program together with the time schedule and requirements for the participation of competent persons for each audited area
    • Implementation - audit process
    • End - the final meeting of the audit team together with the representatives of the certified company. The meeting will evaluate the course of the audit, the identified discrepancies and set deadlines for their elimination.
    • Evaluation - the lead auditor will prepare a Certification Audit Report, which is the output document. The lead auditor is responsible for the accuracy and completeness of the Certification Audit Report. The certification audit report contains findings and discrepancies from the certification audit.
    • Certification - if the Head of the Certification Body does not find decisive facts that would contradict the findings of the lead auditor stated in the Certification Audit Report, he or she will allow the issuance of the certificate.
  4. Surveillance audits
    In order to maintain the certification, it is necessary to perform two surveillance audits of the management system of the certified organization within the certification cycle, 3 years from the date of the certification decision. Supervisory audits are performed based on a contract on the control activities of the assessed management system during the validity of the certification. The date of issue of the certificate is decisive for determining the date of both supervisory audits. At least one audit must be performed each calendar year. The acceptable difference is - 3 / + 1 month, unless special regulations stipulate other deadlines.

    All chapters of the certified organization's management system must be audited before the re-certification (re) audit.

    In the context of surveillance audits, the oversight of the statutory auditor (s) shall include:
    • internal audits and management reviews;
    • a review of the actions taken in the light of non-conformities identified during the previous audit;
    • handling customer complaints and stakeholder notifications;
    • the effectiveness of the management system in terms of achieving the client's objectives and the planned results of the relevant management system;
    • progress in planned activities aimed at continuous improvement;
    • continuation of operational controls;
    • reviewing any changes;
    • use of the certificate and certification mark and references to CeMS, s.r.o. certification by the client.
  5. Recertification
    Recertification audit is performed before the certificate expires so that the validity of the new certificate follows the previous one. It takes place in accordance with the certification audit procedures. The objective of the recertification audit is to confirm the continuing compliance and effectiveness of the management system as a whole, as well as the continuing importance and applicability to the scope of certification. During recertification audit is an audited compliance with all requirements of the relevant management system standard or other normative document.

    For this purpose, the client will provide relevant documentation on the performance of the management system during the last certification cycle and reports from previous supervisory audits.

    A recertification audit shall include an on-the-spot audit covering:
    • the effectiveness of the management system as a whole on the basis of internal and external changes and its constant relevance and applicability to the scope of certification;
    • a demonstrated commitment to maintaining efficiency and improving the management system in order to increase overall performance;
    • the effectiveness of the management system with regard to achieving the objectives of the certified client and the intended results of the relevant management system(s).